top of page

                                                           RJ Management

                                              

                                                                                                             Privacy Policy

​

RJ Management is committed to ensuring the online safety & website users privacy is protected at all times. This privacy policy explains how RJ Management will use, gather and protect any information which you provide. It is important to take note that RJ Management may change this Privacy Policy from time to time. RJ Management reserves the right to change any information contained in this Privacy Policy at any time in order for us to remain legal and compliant. Please ensure that you check the Privacy Policy frequently to ensure that you are happy with any changes made. 

The Privacy Policy provides you with an overview of how we collect your data, how we use your information and how we comply with the law in doing so and sets out your rights in respect of your personal information and how to exercise them. 

​

The use  of “we”, “us” , “our” or “RJ Management ”  will refer to RJ Management Agency.

To enable RJ Management to conduct our business activities, it is required we act as a data controller, in respect to the gathering and use of personal data of individuals. We are required under data protection legislation to notify you of the information contained in this privacy policy. 

​

Please contact us if you have any queries or concerns about how your personal information is used or managed.

Please note that by using our website www.rjmanagement.co.uk, submitting an online application, using any of our services and/or accepting an offer of representation with RJ Management and sharing personal profile information with us, you are accepting our Terms and Conditions & this Privacy Policy.  In addition to this, you are consenting to RJ Management’s collection, use, disclosure, retention, & protection of your personal information as described in this Privacy Policy.

 

 Your rights under GDPR privacy policy:
 

Your rights with RJ Management include the following:

·        To be informed about how we process, collect and store your personal data and the right of access

·        To have your personal data corrected at any time if it is inaccurate or incomplete

·        Right to erasure

·        Rights to restrict processing and data portability

·        Right to object and a right to not be subjected at any time to automated decision making, including profiling.

​

 

Data protection principles:

To comply with data protection law, the personal information we hold about you must be:

  1. Used lawfully, fairly and in a transparent way.

  2. Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes. It must also be relevant to the purposes we have told you about and limited only to those purposes.

  3. Accurate and kept up to date.

  4. Kept only as long as necessary for the purposes we have told you about.

  5. Kept securely.

 

What Information is collected:

Personal data/personal information, means any information about an individual from which that person can be identified. 

The personal information that we collect about you may include:

Your name, gender, company name, job title, addresses, date of birth, telephone numbers, email addresses, images and videos, such as show reels or evidence of work.

Demographic information e.g. interest, skills, work experience and preferences.

Financial and billing information e.g  credit card/bank account numbers or PayPal details you provide us, in connection with a transaction made through RJ Management.

Information that you may provide us by submitting a form, updating or adding information to your personal profile or when you otherwise correspond with us regarding representation or/and our Services.

Other information relevant to your enquiry or to enable us to promote an individual for work or to assist in accessing your application to the agency, and other information which enables us to fulfil our contract or terms and conditions.

Additional information we are required or authorized by applicable national laws to collect and process in order to authenticate or identify you or to verify the information we have collected. This includes, but may not be limited to, Passport number or passport copies, National Insurance number, Date of Birth and other information provided in documents such as Birth Certificate and DBS/disclosure Scotland certification.

​​

How we use the information we collect

In using and accessing the information and services provided by RJ Management, clients agree that RJ Management may use your personal information to understand your needs and to assist us in maintaining and improving the services offered to you. We will use the personal information in the provision of services, including for the necessary administration of the relationship with our customer and our suppliers, and to comply with requirements that we are required to undertake. To promote and market our company and any RJ Management product or/and services and for any other reasonable use by us. To provide ongoing excellent customer service and maintain internal record keeping which can include accounting purposes. To allow us to contact you by phone or email in relation to any client enquiry.

Models and Actors information is required to enable us to keep your profile and website information up to date and correct for clients and to fulfil our contract terms and conditions.

 The information we collect may be used for numerous purposes including, but not limited to, the following:

Internal record keeping for a minimum of 6 years. We are required to keep information you provide to us for a minimum of 6 years by current law legislation. After this time, we will determine this on a case by case basis, based on the individual circumstances and will only keep data we feel is necessary to fulfil our contractual obligations.

To create and maintain your personal profile with RJ Management, casting networks, spotlight and your model cards.

We may use any of the information to improve our products and services we provide

To allow independent auditors to verify Website usage statistics.

To e-mail you with any information relating to your application and/or representation, and any other RJ Management products, services              or other associated services

​

​​

Lawful reasons for processing data & information:

When we use your personal information we are required to have a legal basis for doing so. We will only use your personal information when the law allows us to. 

We may use your personal information in the following circumstances:

In performance of a contract e.g where our use of your personal information is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract. We need to fulfil our contract with you for the provision of services.

In compliance with a legal or regulatory obligation, where our use of your personal information is necessary for our legitimate interests or those of a third party. For activities such as, our business records and developing and improving our products and services, where our use of your personal information is necessary for us to perform a task in the public interest or for official purposes, you have given us your consent to use your personal information for marketing purposes, entering in to and performing our contractual obligations – including submitting requests for proposals, negotiating contracts, placing orders, invoicing, settling invoices, emailing, vetting third parties, dealing with complaints, and to comply with legal or regulatory obligations

​

Sharing personal information: 

In order for RJ Management to be in compliance with current government licensing legislation, which pertains to children in employment, RJ Management will share personal information with relevant parties to meet our regulatory, contractual and legal obligations.

RJ Management also reserve the right to disclose any/all individually identifiable information to third parties when a complaint arises, concerning your information on our web site and in publications.

We may require to pass your information onto other service providers to allow us to deliver our services to you. In these circumstances we will seek to be happy that they have available security measures in place to protect your privacy rights and to be protected in the same way you are within the GDPR privacy policy.​

In respect of all disclosures of personal information, we will only share the personal information which is necessary for the particular purpose for which it is provided, or where we have another legitimate interest in doing so, and we will ensure that the personal data is appropriately protected.

​

Data Security: 

You have the right to complain to the ICO. Full contact details can be found on the ICO website www.ico.org.uk 

We have in place appropriate security measures to prevent your personal data from being accidentally lost, altered, disclosed used or accessed in an unauthorised way. Your personal data will be treated confidentially and to kept secure. We will notify you and the ICO of a suspected breach where we are legally required to do so.

​

Website Links:

Our website may at times contain links to other websites that are either associated with RJ Management or which we feel may be of interest.  RJ Management is not responsible for the protection and privacy of any information and photographs, which you provide when these links are used. We do not have any control over these 3rd party websites. Therefore, it is advised to please ensure you read the privacy policy associated with each linked website thoroughly.

Sometimes it may be required for us to pass an individual’s data and information to our service providers to allow us to fulfil contractual agreements and services to you. During any time, we alter into agreement with a 3rd party, RJ Management will endeavour to be satisfied they have secure measures in place to protect you as outlined in this Privacy Policy.

​

 

Cookies:

​Cookies are small information files that your web browser places on the hard drive of your computer when you visit a web site. It is important to note that Cookies will not and cannot damage user files and they cannot read information from a user’s hard drive either.  RJ Management does not store any personal information into cookies.

 

 

​

Controlling your personal information:

​

You may request details of any personal information we hold about you under the data protection act 1998. We will not sell, distribute or lease any of your personal details to any other 3rd party organisation unless we have your consent or are required to do so by law.

By continuing use of our website, www.rjmanagement.co.uk or submitting an online application, using our services or accepting an offer of representation and sharing any personal profile information with RJ Management, we will assume that you have read this policy carefully and that you understand and agree with its content. 

​

Person responsible for Privacy Policy:

Rachel Savage

RJ Management

info@rjmanagement.co.uk

       

​​


                                                                                  

                                                                                                       

                                                                                      

​

                                                                                   

                                                                                                                       

 

                                                                                              

​

 

                                                                                                                                                         
                                                       

 

                                                                                          

​

 

 

 


                                                                                  

bottom of page